OUR TOOLS
We have a range of tools that we can use as a team to support you through your project.
WRaPT
There are two primary functions of the tool: 1) The Workforce Repository and 2) Scenario modelling.
Workforce Repository. The repository securely stores workforce data from all types of organisations. This single view of the economy’s workforce provides an ability to see, compare, analyse and understand the entire workforce that serves your population’s health and care needs.
Scenario modelling. This function enables workforce planning and modelling across and within organisations, as it links activity to workforce. Different scenarios can be built by changing activity, workforce and efficiency levels so you can understand the workforce resources required if activity levels change or move between teams or organisations, if efficiency increases or if new services or providers are commissioned.
The tool operates on 3 sets of data:
1) Workforce. Staff role, position and team information is entered into the system through uploading a template spreadsheet. The repository function then allows you to generate reports based on the fields you have chosen to upload. Workforce data is also essential in developing scenarios in the tool, to determine how your workforce will need to change as activity changes.
2) Activity. Information on how much activity is done by the team is stored in the repository to allow you to view and report on which teams are producing what activity. The real benefit of this data is using it to build scenario models in the tool, where you can adjust who delivers activity and how much activity is delivered, then view the impact of the change on your workforce.
3) Drivers. This is a way of explaining how staff split their time between different activities. Driver information usually involves input from staff and managers and is very powerful when analysed within WRaPT. The data once uploaded into the tool allows you to calculate how changes in activity affect workforce and vice versa. It also allows you to see the impact of improving the efficiency of your teams.
WPCT
In summary the tool can be used to:
1) Understand Current State Here the aim is to understand the impact a change in staffing levels has on demand. It also helps to schedule day to day activities as well as understand the impact of any DNA’s / Cancellations, etc.
2) Develop future state These can vary per project; from supporting a business case required to implement new models of care / service changes, enabling the creation of a 5 year service plan, analyse skill gaps year on year and also to conduct annual audits of the workforce.
The tool has benefits over more complex and time consuming modelling. It is:
- Quick to use and quick to produce high level outputs
- Flexible and ideal for bespoke modelling (has user defined fields)
- Capable of identifying skill gaps in the workforce
- Suitable for high level rough and ready modelling, but can also be used for detailed day to day activity modelling to a very granular level.
The tool is itself contains simple user instructions, it is easy to use and update. As well as this, face to face training is developed during engagement. Although the tool could be used for most workforce situations, it may have limitations when very complex strategic and financial modelling is required and should not be used for financial modelling. In its current format, it is limited to analysing staffing numbers of ~200, this is due to be increased very soon.
AMT
In Summary the Advanced Workforce Modelling Tool:
- Can be built bespoke to your project
- Typically used to workforce plan for new builds or large scale service change such as cross economy, multi-site or multi provider views
- Includes a significant and extensive financial component which can include estates / facilities/equipment etc
- The outputs are detailed enough to inform Operational and Full Business Cases.